College life Meeting Minutes
Date:March17,2011 16:00 to 16:20 Venue: ADMC Room W113
Meeting called by: Mr. Abdullah Al Hamoudi Type of meeting: issue resolving
Note Taker: Mr. Abdulaziz M. Al Ali
Attendees: All members (Mr. Abdullah Al Hamoudi, Mr. Abdulaziz Al Ali, Mr. Ahmed Sayed, Mr. Fares Al Shamsi, Mr. Moaath).
Minutes:
1. Welcome, Attendance, Note Taker
· Meeting started at 16:00
2. Students get bored during their stay in ADMC:
· Arranging picnics.
· Increasing sports events
3. Feeling homesick:
· Taking part in social activities such as helping in elderly home
· Taking part in social activities such as helping in nurse home
· Building accommodation with friendly atmosphere.
4. Lack of motivation:
· coordinating community groups
5. Encouragement of bonding and relationship:
· Arranging welcoming party
· Organizing sports competition
6. A quick review for :
· Everyone was clear about the suggestions and our recommendations after the note taker reviewed it.
7. Action Plan :
· The Note Taker shall take our suggestions and give it to Students Academic Service Manager Mr. Khalid Abdullah for implementation.
8. Progress check meeting:
· Another meeting will be held on 27th March 2011.
Meeting report:
Today’s meeting was held at 16:00 and concluded at 16:20 on the 17th of March 2011. The ADMC Room W113 was the location for this forum. All principle members were present to include the Chair/Lead Mr. Abdulla Al Homoudi, Minutes Keeper: Mr. Abdulaziz Al Ali and fellow board members Mr. Ahmed Sayed, Mr. Fares Al Shamsi, and Mr. Moaath. The major topics of this discussion were the effects of College Life on our young students who are away from home. During our discussion our first issue was how to keep students from getting bored while staying at the ADMC. We came up with several ways to help the students in this area; one way would be by going out on picnics and having more sporting events which would help build togetherness and strong friendship bonds. Our second issue was that some students felt homesick. We also came up with several good ideas to help students overcome this feeling which were; Volunteering in elderly homes. Make building accommodations friendlier. Third on our agenda was the lack of motivation; We realized that by making starting community groups the students would be able to get involved in many different activities away from the ADMC. Last on our list was finding a way to help build relationships between students and getting them to bond as a team. We agreed that by welcoming new personnel with a party when they arrive would help get over nervousness and to relax new personnel, we also added that by competing in sports as teams this would help grow the bonds of friendship and teamwork we are after. In addition our ideas and suggestions will be sent to the student academic service manager Mr. Khalid Abdullah next meeting will be held on 27th of March 2011 if there is any delay or information regarding the meeting all members will receive an email with all the details. Finally the meeting was useful and went well, all members were participating in a wise way and useful way. After all we met our objectives by finding suitable ideas which hopefully will be implemented soon.
My Role in The meeting :
During the meeting I was a note taker so I created the agenda one week in advance then I discussed the contents with the chairman Mr. Abdullah Al Hamoudi before distributing the agenda to all members so they were so pleased and appreciated. My priority task was to take all the notes and suggestions and sent it to Academic Service Manager for implementation but I participated more by giving ideas and discuss about it with all members, obviously it enriches the meeting. We worked as a team during this meeting everyone was trying to participate and listen to different ideas. Actually they helped me a lot by improving my ideas and make it more efficient. I think for the next meeting it would be better if I provide some statistics which helps all members to estimate the value of this problem. Finally the meeting went smooth and successful and we met our objectives.
